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Link Worker Scheme (LWS) Project - ActionAid Association (AAA) Odisha

ActionAid Association in partnership with Orissa State AIDS Control Society (OSACS) has been implementing the Link Worker Scheme Project in 6 districts of Odisha as the Lead Agency in close coordination with district NGOs.

Advertisement for the following consultancy assignments at the lead agency level:

Consultant-Training Officer - One
Consultant-Monitoring & Evaluation Officer - One
Consultant-Admin & Accounts Officer - One


Duration of consultancy assignment: up to 31st March 2013

 1. Consultant Training Officer

The consultancy assignment for Training Officer will be available at the Lead NGO level and she/he will be the lead person in steering the state/ regional level activities related to training of in house scheme staff, development of TOT and training of DRPs, Supervisors and M & E cum Accounts Assistant.

Eligibility Criteria:

  • Should possess a Master’s degree in any discipline (preferably in Social Sciences) from a recognized university
  • Must have proficiency in the local language and dialects.
  • Should have a minimum of 3-5 years of experience in training and pedagogy especially in social sectors like SHG movement, watershed movement, literacy etc.
  • HIV positive people, especially positive women, with the required qualifications and experience would be given preference.

Key Skill Areas:

Ability to draw up action plans, prepare reports, conduct needs assessment training, handhold and mentor, design training sessions and coordinate its implementation.

Responsibilities of Consultant Training Officer:

  1. Ensure training of in-house staff.
  2. Coordinate development of TOTs for Implementing NGO, who in turn will ensure training of staff at the district level.
  3. Manage translation of Operational Guidelines, communication material and reporting formats for use by Supervisors and Link Workers at the district level.
  4. Ensure training activities are conducted as per the plan defined in the Operational Guidelines.
  5. Ensure development of training reports and sharing with SACS/NACO.
  6. Ensure training for needs assessment to periodically address the gaps.
  7. Direct implementation of BCC activities as per the District Implementation Plan.
  8. Making assessment about issues for which further training is needed and coordinate accordingly.

Total consultancy fee: Rs. 20,000/- per month.

2. Consultant Monitoring and Evaluation (M & E) Officer

The consultancy assignment for M & E Officer will be available at the Lead NGO level and she/he will be the lead person in steering the state/ regional level activities related to information (programmatic and financial) flow from the district and sharing of reports with SACS/NACO/DAPCU.

Eligibility Criteria:

  • Should possess graduate degree in any discipline (preferably in Statistics, Demography) from a recognized university.
  • Should have a minimum of 3-5 years of experience in programme management.
  • Must have knowledge of computer, preferably with a course in computer and should have proficiency in MS-Word, Excel, Internet surfing, PowerPoint.
  • HIV positive people, especially positive women, with the required qualifications and experience would be given preference. 

Key Skill Areas:

Ability to draw up action plans, prepares reports, prepare analytical presentations and carry out in-house training.

Responsibilities of Consultant M & E Officer:

  1. Ensure analysis of information generated in the mapping activities and provide reports for developing a District Implementation Plan.
  2. Coordinate timely collection of reports from district units.
  3. Manage data entry and preparation of analytical reports for action.
  4. Ensure timely submission of reports to SACS/NACO/DAPCU.
  5. Direct implementation of protocols of outcome studies and analysis of these reports for action.
  6. Ensure training and review of M & E cum account assistants of Implementing NGOs.
  7. Handhold M & E cum account assistants at district level to ensure quality reporting.

Total Consultancy Fee: Rs. 12,000/- per month.

3. Consultant Admin & Accounts Officer


  • Should possess a graduate degree in Commerce with at least 2 years experience in handling accounts.
  • Should have working knowledge of TALLY software, MS-Word, Excel, Internet surfing, PowerPoint.
  • The Admin & Account Officer will act in accordance with the general rules and regulations of the organization during her/his tenure in the organization.

Key Skills area: 

Ability to liaison with the DRP & other staff members in maintaining advance cash registers, purchase of the office items, procurement of capital assets, condom & other stock registers, making arrangement for programme related activities like review etc. It is the responsibility of the

Consultant Admin & Accountant officer to ensure that transparency is maintained and accounting and financial systems are in place.

Responsibilities of Consultant Admin & Account Officer:

  • Maintain the book of accounts in TALLY as per the standard accounting practices- the cash book, the ledgers, the bank books (if any).
  • Ensure that adequate supporting and cross references with the activity trail in respect of each transaction are in place so as to have transparency in operations.
  • Verify whether the payments are properly authorized, the payee details and to ensure that they are charged to the correct expenditure head.
  • Handle the petty cash amount in the office, to ensure that the average cash balance is kept at minimum levels and to ensure that the cash box is held in safe custody.
  • Ensure that all cash advances are accounted and to liaison with the recipients for maintaining advance registers. It is the key task of the accountant to ensure that at any point of time the cash in hand had to be tallied.
  • Verify that all the vouchers are attached with supporting documents and pucca bills are available as per the accounts manual guidelines.
  • Keep the cheque books in safe custody and to ensure that all payments received are accounted thro’ pre-numbered receipts.
  • Undertake bank reconciliation and prepare a bank reconciliation statement once in a month.
  • Assist the DRP in budgeting for the next year’s/ quarter’s activities in line with the long term vision and sustainability of the project.
  • Assist the DRP in procuring capital items, drugs, condoms, IEC/Communication materials so that the mandatory guidelines are followed- getting three quotations, maintaining capital assets inventory etc.
  • Coordinate with the supervisors to ensure that the condom & other stocks are updated daily.
  • Assist the auditors in verifying the accounts once in six months and to clarify all their queries.
  • Prepare financial reports on periodical basis.
  • Ensure proper arrangements for various programme related activities like activities like reviews, internal meetings, workshops etc.
  • File management for recruitments, retention, salaries, office orders and other related issues.

Total Consultancy Fee: 15,000/- per month

Interested candidates may apply to the LWS Project, ActionAid, 331-A, Sahid Nagar, Bhubaneswar-751007 by e-mail to or by post / courier latest by 10th July 2012.

Please clearly indicate the title of the position in the Subject line/top of the envelope.

Only short-listed candidates will be invited for the selection process.