Project & Communications Assistant - Shifting the Power & Transforming Surge Capacity Project

DIRECTORATE: Programmes and Global Engagement

Position: Project & Communications Assistant - Shifting the Power & Transforming Surge Capacity Project

Duration: Fixed Term Contract (December 2017 to March 2018) 

Location: Global Secretariat Hub Office or ActionAid Country Office


At ActionAid International we help people use their own power to fight poverty and injustice. We are looking for a Project & Communications Assistant to support two key project’s which support locally led preparedness work within ActionAid’s Humanitarian team. This includes Shifting the Power Project a consortium of 6 international organisations supporting 55 of their local and national NGO partners to improve approaches to capacity building and to improve the quality and speed of humanitarian response. Whilst the Transforming Surge Capacity project is a consortium of 11 agencies, who are piloting and  building evidence of ways to deliver surge capacity in more collaborative and localized ways.

This is a unique opportunity to gain valuable experience working on two significant international projects. As Project & Communications Assistant you will source information on project activities for use in communication materials, produce newsletters and maintain our contact database. You will also help organise meetings, prepare agendas, produce minutes, and ensure that agreed action points are followed through. You will help generate and circulate reports as well as project updates too. In short you will play a big part in making sure the teams run smoothly and the projects are a success.

Of course you must have experience in an administration role, ideally gained in a large charity or NGO. You will be proficient in MSOffice, proven experience in taking minutes plus experience of organising international meetings or conferences is vital too. Highly organised you will be able to manage multiple tasks and work on your own initiative as needed. Importantly you will have excellent communication, relationship building and reporting skills. You must also be highly numerate and have an excellent standard of written and spoken English.   

If you have the right admin skills to help make a difference please send your CV and motivation cover letter by 17th November 2017 to Interviews are likely to be held on 27th November. Please note we are looking for a candidate who can ideally start by 11th December. You are requested to highlight in the motivation letter how specifically you meet the criteria for this role.  To be considered for this role, you must be able to provide proof of eligibility to work in the UK.  

If you do not meet all the essential criteria, please don’t apply as we only invite candidates for an interview if they meet all of the essential criteria listed on the job description. In addition your application will be stronger if you meet at least some of the desirable criteria.

Due to high volumes of applications received, should you not have received feedback on your application within two weeks of the closing date, please consider your application unsuccessful. We reserve the right to withdraw any of our vacancies at any time.

ActionAid is committed to providing equal opportunities for everyone regardless of their background. We value diversity and welcome applications from all sections of the community. 

Reg. Charity No: 274467