DUTIES AND RESPONSIBILITIES
Provision of effective and efficient financial and administrative support;
Matching invoices against LPO’s, requisitions and delivery notes;
Processing and entering of payments and other transactions in the SUN system;
Levying and remitting to the authorities all statutory deductions;
Acting as a bank agent for the PSU account and making necessary cash payments and reimbursements
Maintenance of bank correspondence file to ensure compliance with AAIK banking guidelines;
Undertaking bank reconciliation and management of petty cash;
Managing all the assets within the PSU;
Procurement of goods and services in accordance with the procurement policies and regulations;
Supporting implementing partners on administration and procurement matters
Handling procurement decisions within the thresholds approved;
Coordinating the back-ups for the PSU;
Provision of administration support for the PSU;
Making travel bookings and arrangements;
Overseeing maintenance and ensuring acquisition of statutory vehicle licenses for the PSU;
Overseeing routine office maintenance;
Provision of administration and human resources support in the PSU including maintenance of employees files and management of leaves days;
Provision of administrative and logistical support to the PSU to ensure effective flow of information and activities in the PSU; and
Maintaining records of receipts and expenditures for the PSU;
Any other lawful duties that may be assigned from time to time.
Ensure personal accountability on assigned resources at all times
Appointment to the position will be made from persons who have:
A Bachelors of Commerce degree or Business Administration or its equivalent from a recognized University;
Satisfactorily served as Accountant or a comparable position with similar responsibilities in like organizations for a minimum period of three (3) years; and
CPA part I or its equivalent.
Have high degree of integrity and dependability;
Ability to work independently and be self motivated;
Excellent communication and presentation skills;
High level of IT proficiency in use of MS Word, Excel, Access, Power-point, SUN system and email; and
Excellent team player.
To apply, click HERE to submit your application (Used the system access document to enable compartibility settings of your computer); for any queries, kindly direct the same to firstname.lastname@example.org Closing date: January 19th, 2018
Only short-listed candidates will be contacted.
ActionAid is an equal opportunities employer.
Please note, AAIK does not charge fees from applicants at any stage during the recruitment process.